Page Description

Use the Accession Cytology page to assign distinct Cytology sample IDs, create new Cytology sets, edit existing Cytology sets, print worksheets, and send orders. You must have the "Enable Cytology unit" right assigned to your role in order to access this page.

For more help, click one of the following links:

• Accessing this Page
• Creating a Cytology Sample Set
• Adding Samples to an Existing Sample Set
• Deleting a Sample from the Sample Set

Accessing this Page

• Click the Manage Samples menu button and then click the Accession Cytology submenu link.

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Creating a Cytology Sample Set

1. Click the New button to enable the Cytology Sample Set section.
2. Enter values in the First Number and Last Number fields to set the range for the cytology set.
3. Select the protocol to be used with this cytology set from the Protocol drop-down list. If you cannot find the desired protocol, create a new one using the Cytology Protocols administration page. See the Admin: Cytology Protocols topic. Note that the drop-down list only displays active cytology protocols that have a mapped order choice type designated as a sample collection type.
4. Enter the sample or order ID in the Add Sample to Set field to search for samples using the Sample Search page. The samples you select from the Sample Search page are added to the cytology set. See the Sample Search topic.
5. If the sample does not have a Copia sample ID, click the Order New Sample button to enter the order into Copia using the Order Patient Samples page. See the Order Patient Samples topic. After creating the order and marking the sample as collected, use the newly generated sample ID to place the sample into the sample set.
6. Once you add a sample, Copia displays the set in the sample set table. Note that Copia places the samples in the table from top to bottom in the order that you add them. If you remove a sample from within the list, Copia will not place another sample in the row unless you remove the samples beneath the empty row.
• Position: Displays the number of the added sample's position within the set.
• Sample ID: Displays the newly generated Cytology sample ID.
• Ordered: Displays the order choice type ordered.
• Collected: Displays the date and time the sample was collected.
• Order ID: Displays Copia's order ID for the sample.
7. Once you have added all of your samples, click the Print Worksheet button to send the order and print the samples worksheet. The electronic order is only sent one time for a sample in a set. You may click the Print Worksheet button many times without sending multiple messages to the lab. Note that once you send the order, Copia restricts you from removing any samples from the sample set.
8. Click the Close Set button to close the displayed set and clear the Accession Cytology page.

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Adding Samples to an Existing Sample Set

1. Copia allows samples to be added to an existing sample set provided there are rows available. Copia places samples in the table sequentially and does not fill empty rows that have samples preceding it. Note that Copia restricts you from changing the set definition or deleting samples.
2. Enter a Cytology sample ID in the Find Set With Sample ID field to locate the existing sample set using the Storage Container Search page. The samples you select from the Sample Search page are added to the Cytology set. See the Storage Container Search topic.
3. Once you select the sample set, Copia displays the set in the sample set table. Enter the sample or order ID in the Add Sample to Set field to search for samples using the Sample Search page. See "Creating a Cytology Sample Set" above.
4. Once you add a sample, Copia places it in the sample set table in the highest row available.
5. Once you have added all of your samples, click the Print Worksheet button to send the order and print the samples worksheet. The electronic order is only sent one time for a sample in a set. You may click the Print Worksheet button many times without sending multiple messages to the lab. Note that once you send the order, Copia restricts you from removing any samples from the sample set.
6. Click the Close Set button to close the displayed set and clear the Accession Cytology page.

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1. Click the X button that corresponds to the sample and order ID.
2. Note that Copia will not fill an empty row that has samples preceding it. See "Creating a Cytology Sample Set" above.
3. Copia restricts you from removing any samples from the sample set if the order has already been sent and the samples worksheet printed.

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