Page Description

Use the Ethnicity page to add or edit the ethnicity types list used for patient demographics. See the Demographics topic.

For more help, click one of the following links:

• Accessing this Page
• Viewing the Ethnicity List
• Adding or Editing Ethnicity Details
• Adding or Editing Host Information
• Harvest LIS Synchronization for this Ethnicity

Accessing this Page

• Click the Administration menu button, click the Patient Setup button, and then click the Ethnicity submenu link. You must have the necessary security permissions to access the Administration menu button.

When you click the Administration menu button, Copia opens the main Administration menu, which contains administrative menu buttons, including the Patient Setup menu. To return to the main menu for Copia, click the Lab Tasks menu button.

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1. The Ethnicity page contains a list of up to ten ethnicity types. If the list is longer than one page, use the Page links, located below the list of ethnicity types, to navigate through the list.
2. To view active ethnicity types only, select the Show active only checkbox at the top of the Ethnicity page. You set the inactive/active status in the Ethnicity Details section of the Ethnicity details page. See "Adding or Editing Ethnicity Details" below.
3. Enter text in the Name field to filter the table by name.
4. Select the Missing sync info for checkbox and select a host from the search-as-you-type field. Select a host from the field to display records that are not synced with the selected host. The list will include all active hosts in the system.
5. If you cannot find the desired ethnicity type, click the Add button to add an ethnicity type. See "Adding or Editing Ethnicity Details" below.
6. Click the ethnicity type on the Ethnicity list page to view or edit ethnicity information on the ethnicity details page. See "Adding or Editing Ethnicity Details" below.

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Adding or Editing Ethnicity Details

1. Use the Ethnicity Details section of the Ethnicity details page to add or edit an ethnicity type.
2. Enter the new ethnicity type in the Ethnicity field. This field is required.
3. Click in or enter text in to the Race field to search for a specific race on the page. This is a search-as-you-type field.
4. Select an option from the Classification drop-down list to specify the classification of the ethnicity. Select either "Human" or "Animal" from the drop-down list.
5. To edit the ethnicity type, highlight or delete text already displayed in the field, then modify as desired.
6. Select the Active checkbox to enable users to select the ethnicity type while entering patient demographics. Clear this checkbox to restrict users from selecting the ethnicity type. If the ethnicity type is inactive, Copia clears it from the Ethnicity list page when you select the Show active only checkbox. See "Viewing the Ethnicity List" above.
7. Click < Back to List to return to the Ethnicity list page without saving any changes.
8. Click Save to record changes and return to the Ethnicity list page.

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Adding or Editing Host Information

1. The Host Codes for this Ethnicity section of the Ethnicity details page displays a list of all active hosts. Use this section to add or edit host codes.
2. To view active hosts only, select the Show active hosts only checkbox. Set the active/inactive status in the Host Details section of the Hosts details page. See the Admin: Hosts topic.
3. To add host codes, enter the codes for the ethnicity in the fields next to the desired host names. If you try to save a host code that is identical to another code for the same host for two ethnicities, Copia displays a warning message that details where up to ten conflicts lie and prompts you to proceed with saving the host codes or not.
4. To edit host codes, highlight or delete text already displayed in the field, then modify as desired.
5. Click the HL7 2.5.1 button to the far right of the host name to add HL7 2.5.1 codes via the HL7 2.5.1 Codes pop-up.
   • Enter an HL7 2.5.1 code into the HL7 2.5.1 Code field to add the code. This field is required.
   • Enter an HL7 2.5.1 code system into the HL7 2.5.1 Code System field to add the code system. This field is required.
   • Enter an HL7 2.5.1 version number into the HL7 2.5.1 Version field to add a version number. This field is required.
   • Click the Save button to save any changes made on the HL7 2.5.1 Codes pop-up, or click the Cancel button to close the pop-up without saving any changes. The HL7 2.5.1 button text will turn green and in italics when HL7 2.5.1 code(s) have been added.
6. Click < Back to List to return to the Ethnicity list page without saving any changes.
7. Click Save to record changes and return to the Ethnicity list page.

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Harvest LIS Synchronization for this Ethnicity

1. The Harvest LIS Synchronization for this Ethnicity section of the Ethnicity details page displays Harvest LIS synchronization information for the selected ethnicity.
2. Click the Unsynch Selected button to unsynch selected items in the section. A host must be selected for this button to be enabled. Click the Synch Selected button to synch selected items in the section. A host must be selected for this button to be enabled. Clicking either of these buttons will display the Synch Options pop-up with the two buttons on the pop-up. Click the Close button to close the pop-up.
3. Select the Show active hosts only checkbox to have Copia only display active hosts contained within the system.
4. The table displays columns for the host's name, version number, active status, selection ability, and a non-synch option. In the "Host Name" column, the name of the host is displayed; in the "Version" column, the version is displayed; in the "Host is Active" column, the active status is displayed; select the Select checkbox in the "Select" column to select the specific host; and select the Do Not Synch (Synch 2) checkbox to specify that Copia should not synch that specific host.
5. Click the < Back to List button to return to the Ethnicity list page without saving any changes, or click the Save button to record changes and return to the Ethnicity list page.

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